Microsoft To-Do Task Automation

Overview

Microsoft To-Do integration for Drupal enables automated task management based on content workflows and events. This bi-directional integration ensures tasks created from Drupal are synchronized with To-Do, while task updates in To-Do are reflected back in Drupal.

Features

• Automatic task creation from Drupal events
• Two-way status synchronization
• Drupal Rules integration
• Custom event subscriber support
• Task assignment to Office 365 users
• Due date and priority mapping
• Task lists organization
• Reminder and notification sync

Technical Details

Technologies: Microsoft Graph API, Microsoft To-Do API, Drupal Rules module, Drupal Event System, Drupal Queue API, OAuth 2.0

Requirements:

• Drupal 9.x or 10.x
• Microsoft 365 subscription with To-Do
• Azure AD app with Tasks.ReadWrite permission
• Drupal Rules module (optional)
• Cron configured for sync jobs

API Endpoints:

Create task: POST /me/todo/lists/{list-id}/tasks
Update task: PATCH /me/todo/lists/{list-id}/tasks/{task-id}
List tasks: GET /me/todo/lists/{list-id}/tasks
Get task: GET /me/todo/lists/{list-id}/tasks/{task-id}

Implementation

1. Configure Azure AD app with To-Do permissions
2. Create custom Drupal entity for task tracking
3. Implement Graph API client for To-Do
4. Set up Drupal Rules for task creation triggers
5. Create event subscribers for automated tasks
6. Implement bi-directional sync service
7. Add task status webhook handler
8. Configure queue worker for background sync
9. Build admin UI for task list mapping
10. Add comprehensive logging and error handling

<?php
// Example: Drupal Rules action for creating To-Do task
namespace Drupal\todo_integration\Plugin\RulesAction;

use Drupal\rules\Core\RulesActionBase;

/**
 * @RulesAction(
 *   id = "create_todo_task",
 *   label = @Translation("Create Microsoft To-Do task"),
 *   category = @Translation("Microsoft To-Do"),
 *   context_definitions = {
 *     "title" = @ContextDefinition("string",
 *       label = @Translation("Task title"),
 *       required = TRUE
 *     ),
 *     "body" = @ContextDefinition("string",
 *       label = @Translation("Task description"),
 *       required = FALSE
 *     ),
 *     "due_date" = @ContextDefinition("datetime",
 *       label = @Translation("Due date"),
 *       required = FALSE
 *     )
 *   }
 * )
 */
class CreateTodoTask extends RulesActionBase {
  
  protected function doExecute($title, $body = '', $due_date = NULL) {
    $todo_client = \Drupal::service('todo_integration.client');
    
    $task_data = [
      'title' => $title,
      'body' => [
        'content' => $body,
        'contentType' => 'text',
      ],
    ];
    
    if ($due_date) {
      $task_data['dueDateTime'] = [
        'dateTime' => $due_date->format('Y-m-d\TH:i:s'),
        'timeZone' => 'UTC',
      ];
    }
    
    $task = $todo_client->createTask($task_data);
    
    \Drupal::logger('todo_integration')->info(
      'Created To-Do task: @title',
      ['@title' => $title]
    );
    
    return $task;
  }
}

Use Cases

• Content review and approval workflows
• Editorial calendar task management
• Customer support ticket follow-ups
• Project milestone tracking
• Automated reminder systems

Benefits

• Automated task creation reduces manual work
• Centralized task management in familiar To-Do interface
• Synchronized status updates across platforms
• Improved accountability and tracking
• Mobile access to Drupal-generated tasks
• Integration with personal productivity workflows
• Reduced context switching between systems